Washtenaw Training Requirements 2023

Fiscal Intermediary Services

For Current Employers and their Employees click here or scroll down to COUNTY SPECIFIC and GENERAL FORMS to download and print

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Community Living Network (CLN) was created in 1997 to offer fiscal intermediary services to adults under the Choice Voucher and to children through the Children's Waiver Program. CLN is contracted with 9 local community mental health agencies to provide fiscal intermediary services across Michigan.

Why A Fiscal Intermediary?

Have you ever felt ignored or powerless with your current arrangement for personal care, job coaching, and other supports? It is your turn to make the choice. You can be in charge.

Becoming an employer is about choice and control. It is about becoming the decision-maker. It is the highest expression of the Person Centered Philosophy! It is about freedom:

• The freedom to choose who you spend your time with.
• The freedom of who you allow into your home.
• The freedom to decide what activities you and your staff will participate in.
• The freedom to control your resources.

Fiscal Intermediary Services

• Allows individual to hire and fire their own employees.
• The consumer decides who provides support services.
• Adult customers make hiring decisions through the Choice Voucher system.
• Parents or guardians of children participate through the Children's Waiver Program.
• CLN provides payroll services assuring that all taxes are paid.
• Customers receive a monthly statement of their financial activity.
• Provides payroll services to ensure firewall between the recipient of service and Medicaid funds
• The customers' employees will receive accurate pay and W2s.

To learn more about the full scope of our fiscal intermediary responsibilities and CLNs experience as a Fiscal Agent check out our detailed FAQ below:

Questions you should ask a Fiscal Agent

Our program services rely on strong partnerships with County CMH and the Michigan Department of Health and Human Services.  The following is the 2021 technical manual  as well as FAQs about services from the department on Self-Direction services. 

2021 MDHHS Self-Direction Technical Requirement Implementation Guide

2013 FAQ MDHHS on Self Determination Services in Michigan

 

• FIS Frequently Asked Questions

  Do we need a fiscal intermediary?

  Yes, it is a requirement of the Mchigan Department of Community Health that customers wishing to hire their support staff directly utilize the services of a fiscal intermediary.

  Can I contact my fiscal intermediary directly?

  Yes, your fiscal intermediary works for you and with you, so communication is not only allowed but necessary.

  Is my personal information kept private?

  Yes, all fiscal intermediary offices must be HIPAA (Health Insurance Portability and Accountability Act of 1996) compliant.

  Can I give raises?

  Yes, as long as they are within your budget. It is often advised to start your employees at a lower rate, thus leaving room for a wage increase.

  Who get worker's compensation insurance?

  As your fiscal intermediary, CLN will help you obtain any required worker's compensation insurance for your employees.

  How do my employees get paid?

  Employer approves time sheets. Mail or fax forms to CLN. Pay periods are the 1st through the 15th and the 16th through the last day of the month. Time sheets must be received three business days after the end of the pay period. Paychecks are mailed or deposited directly into their bank accounts.

  Do you keep my employee's personnel files at your office?

  Yes, we store important forms such as IRS and MI W-4, verification of employment eligibility (I-9) and other documents.

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Want to learn more?

Click on the link below to view our PDF brochure on CLN's fiscal intermediary services and see where we have contracts in the state of Michigan.  If you don't see us listed in your county, contact your case manager and ask if we can be added to their service providers. 

2020 CLN Consumer Brochure

2020 Fiscal Intermediary Contracts  

 

For Current Employers and their Employees

Please find below the COUNTY SPECIFIC timesheet and training requirements customized for each county that you reside/work in.   Scroll past the COUNTY SPECIFIC to find GENERAL FORMS that are used for all counties.  All forms can be downloaded and printed for your convenience.

If you have questions or concerns about any of the CLN forms please call the Fiscal Assistant line Monday - Friday, 9 am - 4:30 pm  (734)

                              The Pay Roll Calendar is the same for all counties                                                 

COUNTY SPECIFIC FORMS

GENERAL FORMS AND INFORMATION RELEVANT TO ALL COUNTIES

FORMS

• Change of Address FORM (use to inform CLN about pay adjustments; name change; terminations, also)
• Criminal Back Ground Check Consent FORM
• Direct Deposit FORM
• Financial Reimbursement FORM
• Mileage Reimbursement FORM
• W4 State  and  Federal 2023 W4 FORM

 

IMPORTANT INFORMATION AND HOW TO'S

• FAQs for CLNs Fiscal Intermediary Program
• Arc Hand Book Hiring and Managing Personal Assistants
• Budget Report Overview
• CLN: Everything you ever wanted to know about a Fiscal Agent
• New Employee Process to get a "start date"
• 2023 Payroll Calendar
• Timesheet Medicaid Requirements and Frequently Made Mistakes
• Timesheets, Due Dates, Pay Frequency, and Payables
• Training Requirements, Tracking and Reporting
• 2021 MDHHS Self-Direction Technical Requirement Implementation Guide